technology

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Is Microsoft Copilot Worth It for SMEs?

Introduction

Small and medium-sized enterprises (SMEs) are constantly seeking ways to work smarter, not harder. Microsoft Copilot, an AI assistant integrated into Microsoft 365 apps, is designed to help businesses achieve this. Whether in Word, Excel, Outlook, or Teams, Copilot can automate routine tasks, generate content, summarise complex data, and assist with decision-making.

For SMEs, where resources and time are often stretched thin, AI tools such as Copilot offer the promise of increased efficiency and improved insights. However, with any new technology, a crucial question arises: Is Microsoft Copilot truly worth the investment for smaller businesses?

Copilot vs Alternatives for SMEs

When evaluating AI productivity tools for small and medium-sized enterprises (SMEs), it is essential to compare Microsoft Copilot with well-known alternatives such as ChatGPT, Google Workspace AI, and specialised applications like Jasper, Notion AI, or industry-specific automation solutions. Microsoft Copilot’s primary strength lies in its deep integration within the Microsoft 365 suite, including Word, Excel, Outlook, Teams, and SharePoint, making it an ideal choice for companies already using Microsoft products. This close integration enables context-sensitive suggestions, automated document creation, and in-app workflows that many independent tools cannot offer.

Conversely, ChatGPT and similar large language models excel in flexible conversational tasks, idea generation, and customised prompts, but often require users to manually transfer results into business systems. Google Workspace AI provides comparable generative capabilities within Gmail, Docs, and Sheets, but may be less suitable for businesses that rely heavily on Microsoft file formats or enterprise compliance features. Specialised tools can deliver focused functions such as CRM automation or content marketing optimisation, but might lead to fragmentation and increased subscription costs.

For SMEs seeking a unified productivity boost with minimal app switching, Copilot could be the preferred option, especially for extensive document collaboration, Excel data analysis, or integrated email and meeting management. However, teams requiring highly creative writing assistance, open-ended brainstorming, or cross-platform versatility may still find standalone AI tools like ChatGPT more appropriate.

Who Should Consider Microsoft Copilot?

Microsoft Copilot is not a universal solution, but certain types of small and medium-sized enterprises (SMEs) can benefit significantly from its features. Service-oriented businesses, such as marketing agencies, consulting firms, and law offices, often handle large volumes of client communications, proposals, and reports, areas where Copilot can assist by automating drafting, proofreading, and generating content ideas. Data-focused companies, including financial advisers, research organisations, and operations teams, can use Copilot to summarise complex spreadsheets, identify trends, and create insights directly within Excel, saving considerable time on manual analysis. Content-heavy businesses, such as those producing blogs, newsletters, or training materials, also benefit from Copilot’s generative capabilities, which help create initial drafts, clarify text, and tailor messages for different audiences.

Copilot proves especially valuable when employees spend a great deal of time on repetitive tasks, require quick document or analysis turnaround, or frequently collaborate via Teams and Outlook. Tasks such as summarising meeting discussions, creating client proposals from templates, or extracting important data from extensive Excel files can significantly enhance productivity and reduce employee fatigue. On the other hand, Copilot may be less justifiable for very small businesses with limited digital processes, teams that primarily use non-Microsoft software, or operations where AI-generated suggestions require extensive human editing. Moreover, if an SME’s needs are highly specialised, such as advanced creative design or industry-specific automation, using a combination of more focused, lightweight AI tools may offer a better balance of cost and benefit than Copilot’s broad but deeper integration with Microsoft 365.

Practical Tips for SMEs Considering Copilot

For small and medium-sized enterprises (SMEs) considering the adoption of Microsoft Copilot, a careful and practical strategy is essential to maximise the benefits of the investment. Begin by taking advantage of trial versions or demonstrations to assess how Copilot integrates with your existing Microsoft 365 setup and daily activities. Rather than implementing it company-wide immediately, it is usually better to introduce Copilot gradually, starting with departments likely to gain the most immediate advantages, such as marketing, finance or operations, before rolling it out more broadly. Training employees is equally crucial.

The success of Copilot largely depends on how well staff understand how to use prompts, evaluate its suggestions, and incorporate it into their workflows. Brief training sessions, internal guidelines and sharing best practices can greatly enhance adoption and effectiveness. Finally, SMEs should monitor the return on investment by tracking productivity metrics such as time saved on tasks, faster document processing, fewer manual errors or higher-quality outputs. Regularly assessing these measures ensures that Copilot delivers real business value rather than becoming an underutilised resource.

Conclusion

Microsoft Copilot offers small and medium-sized enterprises (SMEs) an effective way to enhance productivity, particularly for those already using the Microsoft 365 platform. Compared to alternatives such as ChatGPT, Google Workspace AI, or specialised software, Copilot stands out for its seamless integration and its ability to support everyday tasks involving documents, data analysis, and collaboration. However, its true benefits depend on the nature of the business, the complexity of workflows, and how AI is implemented. For suitable SMEs, such as service-oriented companies, data-driven teams, or those managing large volumes of content, Copilot can significantly boost productivity. Nevertheless, it is not essential for every business. Smaller teams with simpler digital processes, or those relying on non-Microsoft tools, may find that lighter or more specialised AI solutions provide better value. Ultimately, the decision to invest in Microsoft Copilot should be based on a thorough assessment of costs, team readiness, and your unique business requirements. If you are uncertain whether Copilot meets your needs, Oasis IT is here to help. Contact us to discuss your objectives and discover the most appropriate AI solutions for your team. Email us at info@oasisit.co.za or call 087 711 0555 for personalised, practical advice.

Why Azure is the Best Cloud Platform for SMEs

It is no secret that small and medium-sized enterprises (SMEs) are under increasing pressure to stay competitive and relevant in today’s fast-paced digital economy. What makes it even harder is the limited resources SMEs have available to help them grow, which is why cloud computing is such a lifesaver. Microsoft Azure is a cloud platform that is the most alluring option for SMEs due to its global infrastructure, multiple pricing options, reliable security, and seamless integration with Microsoft products. Microsoft Azure provides the ideal balance of capacity, affordability and quality overall but specifically for SMEs.   

What is Microsoft Azure?

Microsoft Azure, a cloud computing platform, offers a variety of online services, including virtual machines, databases, storage solutions, networking options, and AI features. Azure is ideal for companies of all sizes, as it is scalable and flexible, supporting a wide range of operating systems and programming languages. Azure’s significant emphasis on security and compliance, along with its extensive connection with Microsoft products like Windows Server and Microsoft 365, are what make it unique. Azure offers SMEs a strong, affordable alternative to enterprise-grade technology without having to worry about maintaining physical infrastructure.

What are the Key Services of Microsoft Azure?

Microsoft Azure provides a comprehensive spectrum of cloud services that are intended to satisfy the various demands of developers, entrepreneurs, and IT experts. In addition to offering strong, customised solutions to support small and medium-sized enterprises (SMEs). Here are three key services of Microsoft Azure:

  1. Azure Backup & Recovery: Azure enables SMEs to develop or expand a backup solution that adjusts seamlessly to their business needs as it grows. Workloads in hybrid and entirely cloud-based systems can be protected, tracked, and managed with the help of its management portal.
  2. Azure Site Recovery: An SME business can continue to function even if the IT infrastructure goes down with the help of site recovery technologies. With automatic recovery, SMEs can continue to use their app service during outages, whether it’s hosted on-site or in the cloud.
  3.  Azure Business Intelligence: With the use of robust, user-friendly analytics tools, this service assists SMEs in transforming unstructured data into clear, visual insights that facilitate trend analysis and decision-making.

What are the Advantages of Microsoft Azure for SMEs?

Understanding the advantages a platform can provide is crucial when thinking about moving your business to the cloud, particularly for SMEs searching for safe, scalable, and affordable solutions. One of the best cloud platforms for SMEs is Microsoft Azure, which offers three benefits that support growth, creativity, and operational effectiveness:

  1. Affordability:  Due to Azure having many services and quite a few SMEs not knowing what they need for their business, Azure offers a pay-as-you-go model where SMEs can either scale up or down depending on their demand. With this model, it allows flexibility for SMEs to have better control over their expenses and make investments that suit the growth of their needs.
  2. No Maintenance: SMEs can now fully focus on innovation rather than having the stress of IT infrastructure management as Azure removes the requirement for physical server maintenance.
  3. Comprehensive Protection and Compliance: Azure offers enterprise-grade protection with integrated security controls, encryption, and adherence to international standards (such as GDPR, ISO, and POPIA). This is crucial for SMEs that might not have internal security teams.

What are the Disadvantages of Microsoft Azure for SMEs?

Despite its many strong features and advantages, Microsoft Azure has drawbacks, particularly for SMEs. For SMEs to plan efficiently and make sure they get the most out of their cloud investment, they must be aware of these possible disadvantages:

  1. Internet Reliant: Being a cloud-based platform, Azure requires steady and dependable internet access. This reliance may affect service availability and productivity for SMEs in places with erratic connectivity.
  2. Challenging to Learn: Azure has many services and features and is a strong platform. The technical intricacy of cloud computing can be daunting for SMEs who are unfamiliar with it, and usage may necessitate additional assistance or training.

Microsoft Azure stands out as a cloud platform that genuinely understands the balance between capability and practicality for SMEs looking to accomplish more with less. Without requiring enterprise-level finances or resources, it provides the freedom to expand at your speed, strong security to safeguard your company, and tools that make day-to-day tasks easier. Even though there are some difficulties, when handled well, the advantages greatly exceed the disadvantages. Azure is not just a wise option for SMEs, but also a strategic one that can propel long-term success in a world that prioritises digitalisation thanks to its broad support for innovation, integration, and scalability.

Ready to take your business to the cloud? Partner with Oasis IT to make your Azure journey seamless, secure, and tailored to your SME’s unique needs. Contact us today by email at info@oasisit.co.za or call us on 087 711 0555. 

Why Regular IT Audits are Essential for SMEs

Small-medium enterprises (SMEs) cannot afford to play catch-up in a setting where cyber threats are evolving more quickly than most businesses can respond. While large companies make significant investments in their IT systems and compliance, some SMEs tend to overlook this crucial resource. However, others have recognised that it is not merely a recommendation but a vital necessity. Since many businesses rely on technology, regular IT audits are crucial to ensure the safety and security of their IT systems and compliance.

What is an IT Audit?

A thorough analysis and assessment of a business’s IT systems, infrastructure, regulations and operations is known as an IT audit. The primary purpose of conducting regular IT audits is to assess the effectiveness of these systems in protecting assets, maintaining data integrity, and ensuring compliance with legal and organisational objectives.

When is the Right Time to do IT Audits?

To keep their IT environment safe, effective and compliant without straining their limited resources, SMEs must know when to perform an IT audit. Instead of following a strict timeline, SMEs gain more from IT audits at organised times compared to large companies with specialised auditing departments. Specific occurrences that may provide potential risks or compliance obligations frequently indicate the ideal time to conduct an IT audit. Below are 3 main ‘right time’ occurrences when SMEs need to do an IT audit:

  1. Routine audits: An overview of IT systems, policies, and risks is provided via an annual audit.
  2.  After a breach or incident: The IT audit will assist in detecting vulnerabilities, underlying causes and necessary fixes.
  3. Major IT changes: To evaluate risks and guarantee appropriate controls, conduct audits following significant changes such as the deployment of new systems, infrastructure upgrades, cloud migrations, or organisational reorganisations.

What are the Benefits of Regular IT Audits for SMEs?

For SMEs, having regular IT audits conducted provides several benefits that support their continued security, compliance and competitiveness. There are 5 benefits that SMEs gain from regular IT audits, they are as follows:

  1. Enhanced Protection: IT audits assist SMEs to proactively prevent data breaches, cyberattacks and unauthorised access by detecting if there is any weakness in the systems and networks.
  2. Adherence to Regulations: When SMEs comply with industry regulations through their IT audits, they avoid legal penalties and ensure that client trust is established.
  3. Financial Savings: IT audits can help identify ineffective processes and the use of expensive technologies, which would help with saving costs.
  4. Controlling Risks: By identifying and addressing risks early, there is less of a chance that businesses would have data loss and expensive downtime.
  5. Efficient Operations: Businesses can enhance performance and optimise operations by using audits to find inefficiencies, obsolete systems, or unnecessary processes.

As SMEs continue to embrace digital tools and rely more heavily on technology, regular IT audits are not only a security measure but also a strategic advantage. Although IT audits are viewed as a mere tick box on a to-do list, many SMEs should adapt IT audits in their business as a building block that helps them increase data security, avoid expensive disruptions, and make sure their systems are in line with industry standards. If SMEs integrate IT audits into their daily operations, it will help them keep ahead of threats and turn technology into a tool that will support their growth.

Act now rather than waiting for a security breach. Partner with experts who understand the unique needs of SMEs. Oasis IT specialises in comprehensive IT audits tailored for SMEs, helping you safeguard your technology and maintain compliance with confidence. Contact us today by email at info@oasisit.co.za or call us on 087 711 0555. Let Oasis IT be your trusted partner in securing your business for the future.

How Cloud Technology Can Help Your SME Scale Faster in 2025

In 2025, small and medium-sized businesses (SMEs) face more pressure than ever. While maintaining flexibility, they are also expected to scale rapidly. Cloud technology has revolutionised SMEs by providing significant tools and resources to help their growth become more efficient and effective. With technology constantly changing, SMEs have had to adapt to the changes. They have gone from questioning “Why should we use it?” to fully embracing it to ensure that they can still compete with their competitors. Streamlining operations, reducing overhead expenses and encouraging seamless collaboration without large upfront payments are more ways in which cloud technology can ensure that SMEs develop.

What is Cloud Technology?

Cloud technology refers to saving files on a physical server maintained by a cloud service provider instead of a storage device or hard drive. This allows the user to access those files from anywhere if they are connected to the Internet.

Types of Cloud Technology

Cloud technology has evolved into different types to meet distinct needs or specifications for businesses and individuals. The three types of cloud technology can be described below:

  1. Public Cloud: Provided by external cloud service providers like Google Cloud and Microsoft Azure, public cloud services are accessible to anyone connected to the Internet. Small-medium enterprises (SMEs) considerably benefit from this cloud model because of its flexibility and cost-effectiveness.
  2. Private Cloud: This cloud can be maintained on-site or by a third party and is dedicated to a single business. Greater security and control come with this cloud model. Since this cloud approach can be costly and difficult to set up, smaller SMEs would not find it necessary for their needs. However, because they may withhold some sensitive information, larger SMEs may choose to use the private approach.
  3. Hybrid Cloud: This is a combination of both public and private cloud models, which allows businesses to share resources while maintaining the security of their valuable data through their IT infrastructure. SMEs that use this approach tend to have a balance of flexibility, cost-efficiency, security and control. With this strategy, SMEs can store confidential information on their servers and access it through open-source cloud applications.

Advantages of Cloud Technology

The cloud can be vital for small and medium-sized businesses (SMEs) to store their critical data and help their businesses scale faster. SMEs can benefit from implementing cloud technology in their companies in the following three ways:

  1. Cost-Effective: Maintaining an IT system can be expensive for SMEs because it needs certain infrastructure. SMEs can significantly lower their costs if they choose to invest in the cloud. Many cloud providers typically operate on a pay-as-you-go basis. SMEs would only be required to pay for the services they have utilised, further lowering costs.
  2. Business Security: SMEs cannot risk losing their data – the cloud safely stores and protects the data. The cloud will help SMEs continue to operate without worrying about losing their data in a crisis.
  3. Flexibility: Since the cloud storage requirements can increase when needed, it enables SMEs to be flexible as the cloud storage can expand as the SME grows.

Disadvantages of cloud technology

Although cloud technology has advantages, it’s crucial to acknowledge that it also presents challenges. When using cloud technology, SMEs may encounter the following two difficulties:

  1. Dependency on the Internet: As previously stated, anyone with an Internet connection can access the cloud from anywhere. However, a bad internet connection or no access to an internet connection can prevent users from retrieving cloud data. Additionally, there is a security risk if a user chooses to access the network via public Wi-Fi.
  2. Financial Investment: Some cloud services request businesses to subscribe to a package and commit either monthly or annually for those cloud services, even though many do use the pay-as-you-go method.

Despite being perceived as a trend, cloud technology is essential to the growth of modern business. Small-medium enterprises (SMEs) will grow quickly, work more effectively, and innovate better when utilising cloud technology. Adapting and implementing cloud technology will provide leverage to succeed in a competitive space that is constantly changing. With so many opportunities, why not embrace the cloud and see how your SME can reach new heights? The future is now, and it’s all in the cloud.

Start harnessing the power of cloud technology today and unlock limitless growth potential. Contact us on 087 711 0555 or email info@oasisit.co.za to transform your business and scale faster than ever before.

The Benefits of Outsourcing IT Services for SMEs

Small and medium-sized enterprises (SMEs) are constantly under pressure to remain inventive, competitive, and cost-effective in the fast-paced business world of today. Managing IT services and infrastructure can get more difficult and expensive as technology advances. Several SMEs have found that outsourcing IT services is a wise way to deal with these issues. By utilising outside expertise, companies can focus on their core strengths, lower operating expenses, and access cutting-edge technology.

What does IT outsourcing mean?

IT outsourcing is hiring outside businesses to manage specific tasks instead of establishing and running an internal department. With this strategy, companies can access specialised knowledge and resources without having to worry about recruiting, onboarding, and overseeing a whole division.  The outsourcing service providers take on the duty of maintaining and improving your company’s IT infrastructure while you concentrate on your primary business operations. IT outsourcing for a business can involve managing cloud services, software, servers, networks, security and help desk assistance depending on what the company is looking for.  

What are the benefits of IT outsourcing for SMEs?  

Managing technology requirements can be difficult for small and medium enterprise businesses (SMEs), particularly when they lack the necessary resources and experience. There are five advantages that SMEs can gain from working with external IT service providers:

  1. More Cost Effective: If SMEs created their own IT department, it would cost the company more due to purchasing their own equipment, allocating office space as well as paying salaries every month. However, outsourcing allows you to pay only for the usage.
  2. High-End Security: Many people believe that cybersecurity is only necessary for large corporations, but SME businesses also need cybersecurity. Most IT services only use the best security systems because they recognise how important they are to their clients’ company privacy. Even though IT firms handle most of the work, employees of SME businesses themselves must support the organisation by putting security policies into place.
  3. Reduce Labour Costs: SME businesses will only be required to pay the IT service that is managing everything, so they won’t be responsible for labour costs within their own organisation. Many people think that labour costs are the only factor at play, but since technology is always changing and you must train your IT staff frequently, it can be expensive; therefore, it may be more cost-effective to outsource to an IT service provider.
  4. Tailor-Made Service: Many IT service providers offer individual services or packages; SMEs can specify what their business needs and pay accordingly.
  5. Highly Skilled Team: IT service companies provide a team that is highly trained and experienced. With SMEs outsourcing IT providers, it is the IT Provider’s obligation to keep up with technological advancements.

SMEs have a great chance to streamline operations, cut expenses, and maintain their competitiveness in the rapidly changing digital landscape by outsourcing IT services. Without the expense of keeping an internal department, companies can access the newest technologies and specialised skills by leveraging outside expertise. SMEs gain from increased efficiency, scalability, and security while being able to concentrate on their primary objectives. SME businesses can overcome obstacles more skillfully, innovate more quickly, and set themselves up for long-term success by outsourcing IT functions.

If you’re ready to take your SME business to the next level and unlock the full potential of outsourcing IT services, now is the perfect time to make the move. Call us on 087 711 0555 or email info@oasisit.co.za to partner up with your trusted IT provider.

5 reasons your business should use a professional domain email instead of Gmail. 

We all know how easy it is to set up a Gmail account and email address, and Gmail is absolutely fine to use for your personal affairs. 

Picture this: You contact an IT company to help you, and they reply with a Gmail email…

Are you going to trust this company? Is this even the right company, or is someone trying to scam you? 

Using Gmail for your business email does not foster trust and confidence with your clients. Truthfully, it will make people suspicious and they will not want to do business with you. 

1 – Credibility, branding & professionalism

 People will doubt your professionalism and credibility when you use a Gmail email address. Getting an email from Steve11@gmail.com with information about your inquiry will not make you want to trust Steve or his company. If you got an email from info@theoasis.co.za instead, you wouldn’t need to be wary or doubtful.

A domain name email address looks professional, whereas a Gmail email address does not. You want to create a good standing with your clients, and looking accomplished is the first step. 

Creating a good reputation for your business is crucial! Having a domain name as your email address will consistently remind people of your business, and they will associate your email with your company. A domain name email will clearly show your company name, making it easier for people to find your website if they need more information.

2 – Decrease the possibility of being flagged as spam

The worst thing that could happen to your business is to spend your time crafting emails geared towards marketing and creating leads and then for that email to land up in the junk or spam folder. Personal emails and Gmail accounts can be mistaken for spam emails because most spammers use free emails. Your company email would stand out, not be mistaken for junk and catch the eye of your clients and customers. 

3 – Email Spoofing

Email spoofing is a malicious attempt by scammers to trick users into thinking the email they received is from legitimate companies. If you have a Gmail email address and you are using that for your company, your customers or clients may fall prey to these scammers or think you are a scammer. If this happens, your clients will not want to do business with you because of the damage done to them through the name of your company.

To keep the scammers at bay, use your domain name as your business email because it cannot be replicated. 

4 – Organisation

Being organised is easier when you use a hosted email address instead of a free email address. You can connect to calendars and colleagues in a structured manner. Keep track of your communications, and keep business and personal matters separate.  

5 – Control over information and security

When you use a hosted email address, you will be guaranteed confidentiality and security. You want your email address for your business to be as secure as possible. By paying a reputable company to host your email, they are ensuring your data will be secure on their servers. 

Another reason to use a private hosting provider is the fact that you can change providers and keep your original email address. This allows you to stay consistent regardless of your hosting provider. 

Gmail isn’t the way to go for your business’s email

So, in conclusion, using your company’s domain name as your professional email address will greatly benefit your business.

Gmail is easy to set up and can be used for personal emails, but it is not the right choice for any business trying to establish itself as a reliable and dependable entity. 

If you need to create a professional email, or you just need help with your emails in general… Oasis Intelligent IT Solutions has you covered! We do email support and can link your business up!

Contact us today to assist your business in thriving.

To avoid this, check out our comprehensive list of 5 reasons why you should use a professional domain email instead!

Contact Oasis Intelligent IT Solutions:

Telephone: 011 784 9167

E-Mail: info@theoasis.co.za

4 Reasons Why Every Business Needs IT Support

It’s no secret that we are living in the Fourth Industrial Revolution (or 4IR), where technology is the center of businesses and industries. It’s practically impossible to run a modern business without the use of technology, which is why having an IT support team is so important. Ensuring that you have professionals on call to assist you with your IT infrastructure is just as important as having an accounting or sales team, as your business will only function as well as your technology. Here are four reasons why you should get an IT support team:

 

Data management

Many businesses rely on data. They can have loads of information ranging from general to highly confidential. An IT support team can help manage that data and organise so it’s easier to find while taking up as little space as possible. This boosts productivity, saves time, and adds an extra layer of security.

 

Enhance customer support

An IT support team allows you to accommodate customer concerns and improve service through multiple communication channels like emails and calls. From setting up email addresses to adding call extensions, your IT support team will ensure that you are well-connected with your customers.

 

Security

Cybercrime is always on the rise. Both small businesses and big companies can become victims to cybercrimes and can have damages and losses of billions of rands. Criminals will continue to find new ways of taking advantage of small businesses that don’t have the proper infrastructure in place. No business is safe unless it takes active measures to protect itself.

Your IT team can put up security measures to protect your business. They can also establish security protocols around your computer network system ensuring that your assets won’t be used or abused by those pesky cybercriminals.

 

System maintenance

A good IT team will be able to keep your operations running smoothly while being on the lookout for possible issues and addressing them before they can do any harm. This includes overseeing the business’ core tasks such as quality control, customer service, and logistics, as well as auditing current practices and coming up with recommendations on how to improve. It is critical for companies to maintain their systems and maximize upgrades to guarantee an optimum level of operation.

 

As you can see, technology is vital in a business. IT has allowed the business world to be more connected and helps level the playing field for small players in various businesses. The role of an IT support team further advances your company’s interests in getting the most out of your technological investments. If you’re looking for a reliable IT support provider, contact us today!

 

 

Oasis Intelligent IT Solutions.

Telephone: 011 784 9167

Email: info@theoasis.co.za

Website: www.theoasis.co.za

 

So, you need a new laptop?

While shopping for a laptop can and may be overwhelming at times, don’t let it ruin the fun in the fact that you’re out shopping (or shopping online) for a new laptop! Although you will be faced with numerous choices, many brands and prices that will vary, this laptop buying guide will help you navigate between all the models, styles, and functioning systems.

Buying a laptop is not a simple decision, but we will show you the basic steps you need to have in mind to ensure that you’re buying the best laptop for you!

The deciding factors for a laptop begin with the pre-planning. It essentially comes down to three simple things that you need to keep in mind. 

  • Determine your price range. This is important, as this will allow you to know what to look for and stay within your budget.
  • What are you going to use your laptop for? Will it be used for work, school, gaming, or university etc? The laptop that will be the best for you, will be the one that does exactly what you need it to do.
  • Where will you use it? Are you using your laptop at your desk for majority of the day, or are you a busy professional moving from meeting to meeting? Establishing the use of the laptop will determine the portability of your laptop.

Once these steps have been decided, you can start looking at the next set of functions that will make your laptop custom to you!

First, you need to pick and figure out which operating system you would like, and which would work best for you. A laptop’s operating system determines the way that the interface will look, how it operates and the types of software that you can use. Taking the time to think what type of software you want to run on your laptop and on which system will help in your decision on choosing the hardware that you need.

Most laptops come with one of three operating systems: MacOS, Chrome OS or Windows. Deciding on which is the right one is a personal preference. Each system has their own strengths and weakness, make sure you are well researched on each system beforehand so that you choose a laptop that runs well with the system.

MacOS

PROS

CONS

MacOS comes with free productivity apps that are preinstalled in the Mac devices, or which can be downloaded from the App store.

MacOS is exclusive to MacBook laptops and iMac desktops, which are very expensive compared to other operating systems and hardware.

Clean and user-friendly interface. Those who are familiar with the IOS in Apple products will notice the similarity of MacOS to that found within the iPads and iPhones.

The operating system is not compatible for those who are interested in and currently in the gaming market. MacOs has limited game titles and there are restrictions on the options for hardware upgrades and customisation.

Chrome OS

PROS

CONS

Due to the compact design of Chrome OS, the operating system is the most affordable out of all the other operating systems. Chrome OS is most compatible with a Chromebook.

Chrome OS constantly needs internet access to edit and have full access to documents. This means that if a Chromebook is offline, then you can’t access to documents or your Google drive.

Chrome OS has an expected battery life of between 9-11 hours. This means that a Chromebook is good for if you are on the go or travelling due to the expected long battery life.

The storage on Chrome OS is only 32GB which means that your storage is limited. However, you can save to your Google Drive and Google Docs, but only if you have an internet connection.  

 

Windows

PROS

CONS

Windows has great software support. The system is best suited for any game and software developers and since Windows has a large audience, developers prefer to make utilities, games, and software for Windows operating system.

There is a high amount of hacker attacks on Windows operating systems. The security of Windows is vulnerable to hacking and so Windows users must constantly update their anti-virus software, and, in some cases, they may have to pay monthly charges for improved protection.

Windows is made for both touch screen devices and desktop computers and the interface is user-friendly.

On Windows you may have to constantly reboot your system. If your system is running slow or you have too many programs open at the same time, this can create a delay and hangs up. The solution is too reboot.

These are just some of the features, functions, and systems that you need to keep in mind for when you are choosing your new laptop. Deciding on the brand of your laptop may be overwhelming we encourage doing some extensive research, read reviews and even browse through brand’s social media pages to get an accurate overview on what products they have to offer.

Memory (Ram)

This is random-access memory (RAM) which is an important specification in your decision for a well performing laptop. RAM stores the processor computing tasks where the processor picks up these tasks and makes them happen. When a laptop or computer has more RAM, then the overall general performance of your laptop will be improved. If you have demanding software, then RAM will allow the processor to take on more tasks at once.

Using the Internet

Updating social media

Watching and streaming video clips

4 GB and over

Studying (researching and writing essays)

Creating spreadsheets and documents

Creating and working on presentations and office admin

6 GB and over

Streaming HD films and tv series

Gaming

Editing programmes for amateur photos and videos

8 GB and over

Graphic design

Editing programmes for professional photography, videography, and music production.

CAD Design

16 GB and over

Storage

When it comes to the storage of your laptop, there are four types that refer to the amount of space available on your laptop. The space will be able to store anything from documents, images, software, and everything else. When choosing the right storage, you will have to make a choice between eMMC, SSHD, HDD and SSD drives. Each will be specific to your type of storing option tailored to you and/ or your profession such as if you are a professional photographer or videographer, you would want to look at getting a laptop with a large enough storage to safely keep your images and videos.

Battery Life

If you are planning to use your laptop at home or the office, you will want to make sure that your laptop has a battery that will be able to last for at least 7/8 hours. If you are a young university student, moving from lectures to lectures, you would need to have a laptop with a battery life that would sufficiently last you for majority of your schedule. Make sure your laptop comes with an easily accessible charger, so that should you need too, you can have a quick access to keep your laptop’s battery alive.  

Connectivity

 Connectivity is an essential need for any laptop, this refers to how well your laptop connects to the devices around it. This includes the internet, external storage, and screens. When looking at the connectivity of your laptop, there are several factors to keep in mind.

            WiFi: This is the fastest way to connect to the internet. A laptop that has WiFi can connect with any fibre optic broadband which can give you the fastest internet connection possible. This is perfect for those who need the internet for school or work, streaming videos and even gaming online.

            USB Port: Laptops with an USB ports allows for your laptop to connect to multiple devices and laptop accessories. This includes if you need an external mouse, a printer, your mobile phone and even your camera.

            HDMI: An HDMI connection is an easy addition to any laptop that allows you to connect your laptop to any modern TV or a monitor. This means that the HDMI cable allows to transmit full HD video signals, so you can enjoy what’s on your laptop, including video and audio, on any TV or HD monitor.

Make sure to get in contact with us, Oasis Intelligent IT Solutions, if you need more assistance in choosing the right laptop for you. Once you have chosen your laptop, we can assist you with all your infrastructure needs under one roof, as Oasis offers hardware, software, consumables, stationery, and support.

Contact us for IT Services today!

Oasis Intelligent IT Solutions.

Telephone: 011 784 9167

E-Mail: info@theoasis.co.za

Zoom vs Microsoft Teams

The amazing growth and development of technology, worldwide, can be recognised in the opportunities that many businesses have had in making changes to their daily systems in trying to become more digital. Having said, companies and organisations around the world have been faced with the reality of a worldwide pandemic and how working from home has played a crucial role in helping reduce the spread of Covid-19. The year, 2020, has resulted in businesses, schools, universities and similar people-orientated organisations to reshape how people could still collaborate and communicate. Throughout the pandemic, the use of video conferencing has grown, so that companies and organisations can remain functioning and profitable.

As of last year, some people may have not been aware of what Zoom or Microsoft Teams were, however, as of now, both are staples in many households, schools, and businesses. But is one better than the other and if so, what are the differences between the two platforms that provide efficient productivity and communication?

To begin, let’s have a look at what Teams and Zoom are.

The Microsoft Teams app can be thought of as the physical office space of which your employees and colleagues would be working in, the ability to have instant chats (send messages), have meetings and break off into departments, gives the app a likeness to that of an office space. The app allows for many different communication channels across connected e-mail addresses, that allows for a main chat, private chats, and the chance to create groups specific to a department or project. Effectively, on Teams, people can use the message platform to chat to colleagues and employees rather than e-mail. Communication can happen through set up video-calls and Wi-Fi calls, almost instantly from chat, groups, and an invitation via e-mail. Microsoft is great for small to medium businesses as you can chat, ‘meet’, call and collaborate from anywhere.

As of last year, many people were unaware of what Zoom was until it became a popular platform to get connected with friends, family, and businesses, during a time when we were not allowed to see each other. Zoom is primarily a video app that allows you to connect and talk to multiple people from within and outside your business. In difference, Zoom is more focused on being a video and online chat communication platform. With the ability to download Zoom on your phone as an app, the convenience is found in that you can connect with people on Zoom no matter what device.

So, what exactly is the difference between the two platforms?

Zoom

Microsoft Teams

You can easily video chat with people from outside your organisation, they don’t need to be a part of your company account.

Much like an office space, Teams allows employees and colleagues to remain connected in a shared space and platform.

The video layout allows that everyone in the meeting can be seen at once.

Use instant messaging to chat rather than exchanged emails.

No matter, your location or device, you can join a Zoom meeting from anywhere.

Works well with Office 365 and you can securely edit and share files at the same time between chats.

The video quality is great with HD video and audio. Including customised settings with the options to enable and disable video and audio during a meeting.

It is mobile friendly and can allow for connectivity with people outside your organisation through an easy setup.

Zoom has 3 paid options as well as a basic free option

Teams can be installed for free if you don’t have Office 365.

Zooms vs Teams: The Verdict

Zoom is a good platform for a business to use when searching for HD quality videos, and for the purpose of connecting and setting up meetings, rather than collaborating. Zoom is a functional platform for businesses who are looking to get in touch with external users rather than communicate between colleagues and employees.

Having said, Microsoft Teams is a popular choice for a business as it provides an overall office function and productivity as it is a collaborative platform that provides more than just video and call functions, but merely the option to chat, share files and it syncs up well with other Office 365 and Microsoft technology. Teams is a workplace productivity hub that can assist you in achieving your everyday tasks.

Ensure that your business remains connected during these unprecedented times with Covid-19 and the third lockdown in South Africa. Make use of communicative platforms that will benefit your business’s communication and overall productivity, so that you can remain relevant, up to date and profitable.

At Oasis Intelligent IT Solutions, we can assist you in ensuring your business stays connected, by connecting you to the Internet through, and are able to troubleshoot any issues with: ADSL, WI-FI, 3G, Fibre and VPN (Virtual Personal Network). Our remote management services include managed services from Oasis in both a reactive (responding as and when necessary) and pro-active response.

For the smooth running of any business, the services of an IT services company can assist in continually improving workplace efficiency and productivity. Contact Oasis Intelligent IT Solutions for professional, personalised, and affordable IT solutions

Contact Oasis Intelligent IT Solutions:

Telephone: 011 784 9167

E-Mail: info@theoasis.co.za

Contact us 087 711 0555
117 11th Street Parkmore, Sandton, Johannesburg
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